HOW AN E-CLEAN UP CAN BENEFIT YOUR BUSINESS
With the rise in popularity of shows such as “Tidying Up with Marie Kondo”, many of us have spent the last few months clearing out our cupboards and garages, asking if our unused items are still sparking joy. While the sense of satisfaction achieved from a major wardrobe overhaul might be fleeting, let’s be honest for most of us it is only a matter of time before clothes start piling up again, have you stopped to ask yourself how your clutter may be affecting your lifestyle? Or even your business?
Did you know that clutter is one of the main causes of stress and anxiety in the household? Just thinking about the dishes piling up in the sink, or the old school books holding fort in the spare cupboard is enough to make someone anxious. That is because clutter signals to us that our work is never done, and that makes it difficult for us to relax and unwind.
Have you thought about how this can translate across to your business? A messy desk is obviously going to inhibit your ability to be productive. The average person is said to spend a year of their life looking for lost things, so imagine if you took some of the Marie Kondo tips and applied these to your office. And don’t forget your digital devices!
Your computers may look streamlined and efficient enough, but chances are they are hoarding all sorts of digital clutter that is slowing them down and making them seem like the proverbial closet, stuffed full to the brim and ready to burst! Just like an untidy work space, a sluggish computer can impede productivity and cause unnecessary stress and anxiety.
Here are some simple tips you can employ to give your office space a digital declutter:
- Get rid of unused programs. Just like that unused sporting equipment gathering dust in the garage, you need to organise and cull any programs that you are no longer using. Also, clean up your systems tray, ask yourself if you still need all those icons?
- Remove files that are no longer useful. Consider moving files that you no longer use to an external hard drive or cloud storage. They will still be accessible should you require them in the future, but they won’t be taking up precious memory space on your computer. And be decisive, any files that you will no longer use again, DELETE them!
- Efficiently organise all your remaining files. Do you use a system to save your documents that allows you to find them quickly? Once you decide on an efficient saving system, subdivide and label all your folders. Don’t save everything under My Documents, create sub folders.
- Empty your recycle bin.
- Unsubscribe from email lists / mailing lists that you no longer open or no longer have a need for.
- Are you running more than 1 antivirus? You only need one, pick which one and delete all others.
If you find that after you have rid your computer of all unnecessary software and programs, your computer is still slow, you may need to look at an upgrade. We recommend that you look at the following:
- Check that you are not still running an I3 processor.
- Does your computer have enough RAM? We recommend 8 GIG min.
- Old school HDD vs New School Solid State Disk memory drives. These work 5x faster.
A small amount of time dedicated to decluttering your work space, both physical and digital, will pay off tremendously as your working week progresses. Just think of what you can do with the extra time saved, now that you’re no longer hunting around for the staples or searching for that file you saved 12 months ago. More time to watch Marie Kondo on Netflix perhaps?